yacht charter meaning

A Beginner’s Guide to Chartering a Yacht

With the pandemic driving a boom in superyacht charters , more and more people are taking to the water for their first yachting experience. But while some superyachts can cost more than a million a week to charter, you don’t need to outlay seven figures for your own yachting vacation.

Wondering what else you need to know before stepping on board for the very first time? We’ve turned to experts in the yachting industry for their insider intel on how to charter a yacht like a pro—from how much it will run you, to where to go, and well beyond. Read on.

Do I need a charter broker, and how do I find one?

It’s a charter broker’s job to match you with the right yacht and crew—and then take the lead in planning the entire experience. Professional bodies such as MYBA The Worldwide Yachting Association act as a database of industry-recognized professionals. But the best source for finding a charter broker is often your own network. “Building up a relationship with a charter broker is very important,” says Jacqui Lockhart, a Monaco-based broker at Camper & Nicholsons International . “If possible, look for a recommendation from a friend.”

Once you’ve found the right broker, communication with them will be key. “Take the time to be as detailed with your preferences, such as dietary requirements, likes and dislikes, and preferred activities, as possible,” says London-based broker Charles Crane of Edmiston . “This will give us and the crew the best information to make the charter a success and tailored to perfection.”

How much should I be prepared to spend?

“The entry point is around $40,000 for a week on a yacht 82-feet upwards that can sleep six people," says Lockhart. What can take first time charterers by surprise is that this isn’t an all-inclusive figure. “The charter fee covers the hire, the crew, the insurance—everything that’s linked to the yacht,” Lockhart continues. Anything specifically for the client is extra—including food and beverages, fuel, and dockage. As a rule of thumb, budget for an extra 30 percent on top of the baseline charter figure for these extras, which goes into a fund known as the Advanced Provisioning Allowance (APA). At the end of the charter, it is also customary to tip the crew; between 10 and 20 percent of the charter fee is a guideline figure. There may also be Value Added Tax (VAT) to pay on the charter rate, depending on the country of embarkation.

At the smaller end of the charter fleet, more opportunity exists for single-cabin bookings rather than whole yacht charters. This year in the Caribbean , Sheila Ruffin of Soca Yacht Charters has launched a “Stranger on the Seas” package. Prices start at around $6,000 per person—all-inclusive—on catamarans between 48 and 60 feet. “This allows couples the opportunity to mix and mingle with other couples for an adventurous and social yacht charter on the Caribbean Sea,” says Ruffin.

What destinations are best suited to first-time charterers?

“For first-timers, I wouldn’t recommend a remote destination,” says Captain Kelly Gordon of Freddy , a 106-foot charter yacht based out of the Bahamas . “When it’s hard to get to, that eats up some of your valuable time and can also take some of the fun out of it.”

While yachts are heading towards unchartered waters such as Antarctica with increasing frequency, cruising grounds in the Mediterranean and the Caribbean are classic destinations for a reason. “For the first-time charterer in these locations, there will be more yacht options to choose from, proven cruising grounds with known and safe anchorages, well-connected and easy access hubs to ensure smooth passage to embark and disembark the vessel as well as the ability to source most provisions that guests may want,” says Crane.

The key ingredient? The crew.

Although much of the focus is on securing the right yacht, the secret to the success of a charter is its crew. “Put simply, the crew make the difference between a good charter yacht and a bad one,” says Crane. Today’s crew are increasingly versatile. “They may also be a diving or yoga instructor, personal trainer, fisherman, or sommelier,” he continues.

The crew also knows your cruising area better than anyone else. “Be sure to pick their brain on fun things to do. They often love the opportunity to come up with fun activities and games, whether for kids or adults,” says Lotte Barker-Hahlo, a London-based charter broker at Burgess .

The level of hospitality from crew on most yachts often convert first-time charters into repeat customers. “The attention to detail from the crew is unsurpassed by any other luxury holiday,” says Barker-Hahlo. “From the unpacking of your suitcase to being offered a drink before you’ve even realized you’re thirsty, it’s 24-hour care and service.”

Gordon says that much of the feedback she receives at the end of a first-time charter is why didn’t we do this earlier? “People are always surprised at how we take the time to get to know their needs before they have even arrived. We really do study those preference sheets!”

Think carefully about who else you want on board

Another important factor to a successful yacht vacation? Your fellow travelers. This is a specific type of vacation, which should narrow your list of invitees. “Strongly consider who you vacation with when chartering a yacht,” urges Ruffin. “Unlike other vacation options, yachts are very intimate and exclusive. Choose to share your water adventure with those you like and will enjoy on the water for a week or more.” Maybe, even for veteran yachties, that's the sagest advice of all.

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Yacht Charter Costs Explained

A comprehensive breakdown of your charter costs and fees.

When you begin planning a luxury yacht charter it is important to be aware of what is included in the cost of booking your dream charter yacht. although a yacht will have a base charter fee, this may or may not include additional expenses such as food and fuel and this is subject to the terms and conditions within the charter contract. there are various types of charter contracts and which one applies to you will depend on where you wish to cruise., high season.

High season refers to the most popular weeks of the year for yacht charter, whether it’s the winter period in the Caribbean or the height of summer in the Mediterranean , booking in high season requires early planning, determination and a big budget. In addition, planning a yacht charter to coincide with a major event will also be reflected in the price with marine spots for elite events often booking up early. Allow plenty of time when making enquiries to ensure a star studded, well prepared arrival.

Low season typically refers to any time outside of the high season periods. Groups of families and friends looking for a relaxing luxury vacation are advised to avoid high season weeks and opt for weeks outside of this time. The busiest periods are of course reflected in the charter costs and can be up to 15 to 30 percent more expensive than typical low season periods. Chartering a few weeks either side of these busy periods can be almost exactly the same, with the weather almost unchanged in some places, with far less crowds.

Take to our detailed destination guides and browse the yachts available in your chosen destination. Some of the most successful superyachts in the industry can be reserved up to a year in advance and as most yacht brokers will warn away from last minute bookings, it is better to book early and have the pick of the bunch rather than miss out at the last moment. Browse the Events section for details on upcoming festivals and sporting events or visit our Finding a Yacht Broker page to begin your planning your luxury yacht charter.

This article will go into detail of the costs to be expected when planning and booking a yacht charter. From the base charter fee of a yacht, what is covered within the fee and how it may vary in addition to details of contracts and how an Advance Provisioning Allowance (APA) can be used to manage any expenses.

Base Charter Fee

The base charter fee in essence refers to the hire cost of the yacht itself, with all equipment in working order in addition to the cost of food and wages for the crew during the entirety of the charter. This is essentially all the base charter fee covers with additional expenses often applicable on top. The base charter fee will vary from one yacht to another and this may be down to any number of reasons from size and on board amenities to the charter season. For instance, the base rate of a charter yacht may increase in "high season" and reduce during the "low season". "High season" and "low season" refers to the busiest and slowest periods for yacht charters though this may appear misleading, as these peak times refer to periods of weeks as opposed to full seasons. In addition, you may find that a yacht is also more expensive during special events such as the Monaco Grand Prix, Cannes Film Festival and America's Cup. Unless you are keen to charter a yacht for a particular "high season" event, choose your dates carefully as although a "high season" rate will be more expensive than the "low season" the two can sometimes share much of the same weather conditions.

Aside from seasons and events, yachts of the same size may also differ in price and this may be down to a vast difference in on board amenities. A yacht which boasts an on board cinema or lavish water toys may have a higher base rate compared with a yacht of minimal amenities of the same size. If it is unclear as to why two yachts of the same size are vastly different in price, ask your yacht broker to explain what the differences are. Once you are clear on what the base price is and why, it is important to discover what costs will be applicable on top and this is dependent on the type of charter contract used.

The type of charter contract applicable to your charter will depend on where in the world you are cruising, as there are various terms within the industry which dictate how the payment structure is determined. For instance, a MYBA (Worldwide Yachting Association, formerly known as Mediterranean Yacht Brokers Association) contract operates under Western Mediterranean Terms (WMT) and is arguably the most commonly used, particularly with large yachts embarking on a Mediterranean yacht charter. This contract is often referred to as a "plus all expenses" contract and requires that the charterer pay for fuel, food, beverages and dockage fees as an additional expense outside of the base charter fee. Typically, guests can accumulate an additional 25% to 50% of the base charter fee though this is dependent on what is consumed. These expenses can be tracked through the use of an Advance Provisioning Allowance (APA) which we will cover in the next section.

Alternatively, smaller yachts on a Caribbean yacht charter can expect a "mostly all-inclusive" contract known as Caribbean Terms Inclusive (CTI) sometimes referred to as Standard Caribbean Terms (SCT). The Standard Caribbean Terms greatly differ from Western Mediterranean Terms, as the Caribbean terms include three meals a day in addition to four hours cruising per day which is included in the base charter fee.

In addition to the commonly used MYBA terms and Standard Caribbean Terms, there are also less frequently used terms such as Standard Eastern Mediterranean Terms (SEMT) and Greek Terms (GI). Read our guide on Understanding Charter Contracts for more information and if you are unsure as to what is included under the terms of your contract, be sure to ask your broker.

Advance Provisioning Allowance (commonly referred to as APA)

Irrespective of the charter contract it is important for guests to be aware of the Advance Provisioning Allowance (APA). The APA was designed to enable charterers to manage their expenses through a clear and trackable arrangement. An APA is a way to deposit the estimated expense amount of your charter to cover costs such as fuel, food and dockage fees. Typically, the APA accrues to approximately 25% to 30% of the base charter fee, though this does of course depend on the charter parties tastes and requirements and could be far less or far greater than this estimation. For instance, charter guests who intend to regularly dine on caviar and vintage wine can expect to pay more, whereas guests on board a sailing yacht charter can expect to save on fuel costs. Charterers can request an estimated APA amount from the yacht broker based on their on board expectations.

The APA is to be paid approximately one month prior to boarding the charter yacht and is paid directly to the Captain of the yacht. Once the APA has been paid to the captain it will then be retained as a bank account of sorts, from which the captain can make expenditures whilst keeping a record of what has been spent. At any point during the yacht charter guests can request a rundown of accounts from the captain as a way of keeping track of expenditures. The captain will request that any additional funds are paid during the charter should guests exceed the APA. It is therefore a good idea to keep an additional account with your yacht broker on shore, as should the APA become critically low at any time the yacht broker can release additional funds to the captain on the charterers command. Cash can be used if necessary though an on shore account may be deemed as hassle free to some.

It is important to remember that food and fuel for example, are charged at cost without mark up to the charterer and upon disembarking, transactions can be reviewed by the "head" charterer and Captain with any remaining funds to be paid back to the charterer.

Fuel and Dockage Fees

It is important to remember that whilst considering fuel costs, the fuel consumed when using jet-skis and tenders will also apply to the charterer. In addition, whilst docked at a marina the generators used in order to produce electricity will also use fuel. The distance travelled and speed of cruising also affects fuel costs and it is important to bear these factors in mind. Dockage fees may vary from very little to large sums and this is dependent again upon the location and whether you wish to dock during a special event such as the Monaco Grand Prix.

Although insurance costs are not directly connected to the charter costs as such, it is useful to bear in mind should you with to take out Charterers Liability Insurance or Cancellation and Curtailment cover. You can read more information regarding insurance in our How to Book and Plan a Yacht Charter article.

Value Added Tax (VAT)

European Union (EU) tax laws state VAT will apply should you disembark within their waters, for example Italian territorial waters. This may also apply to some Caribbean islands. Commercially registered vessels are usually VAT exempt though vessels which are not commercially registered will be liable for VAT for all charters within the EU.

No request is too large or detail too small on a yacht charter though it is wise to keep in mind the shipping costs should you request an expensive bottle of champagne to be transported to you whilst you are residing in a secluded bay of the Caribbean. It is important to understand the entire payment structure to ensure no unpleasant surprises arise and it is often prudent to keep an escrow account with your broker on shore in order to control charter costs without having to carry cash on board.

Getting Started

• Understanding Charter Costs
• How To Choose Your Yacht
• Finding a Yacht Broker
• Activities On-Board
• Yacht Charter Seasons
• Understanding Charter Contracts

Before You Go

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• What to take on your charter vacation
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Yacht Chartering 101: What You Need to Know Before Your First Voyage

Embark on a nautical adventure and set sail into the realm of yacht chartering. Navigate through the vast sea of options, carefully selecting your vessel for the ultimate experience. From planning the perfect itinerary to packing essentials, this guide will equip you with the knowledge needed to navigate the world of yacht chartering. Discover the ins and outs of crewed yacht charters, ensuring a seamless voyage. Join us as we uncover the safety protocols and etiquette for a truly innovative and unforgettable journey.

Types of Yachts: Exploring Your Options

What are the different types of yachts available for charter and what factors should you consider when choosing the right one for your voyage? When it comes to yacht chartering, there is a wide range of options to consider. Yachts come in various sizes, from small to large, each offering its own advantages and disadvantages. Motor yachts, for example, provide the convenience of speed and power, allowing you to easily explore different destinations . However, they can be more expensive to operate and maintain. On the other hand, sailing yachts offer the allure of wind-powered voyages, providing a more authentic and eco-friendly experience. They may require more skill to operate, but can offer a sense of serenity and connection to nature. Luxury yachts, as the name suggests, offer extravagant amenities and unparalleled comfort. From jacuzzis and helipads to gourmet kitchens and spacious lounges, these yachts are designed to provide the ultimate in indulgence. Lastly, when choosing a yacht design, you must consider whether to opt for a catamaran or a monohull . Catamarans offer stability and spaciousness, while monohulls provide better performance and a traditional sailing experience. Ultimately, the right yacht for your voyage depends on your personal preferences, budget, and desired experience.

Planning Your Itinerary: Destinations and Routes

When planning your yacht charter itinerary, it is essential to carefully consider the destinations and routes you wish to explore. Whether you prefer a leisurely cruise or an adventurous sail, there are endless options to discover hidden gems around the world.

Time management is crucial when planning your itinerary. Research the distance between destinations and factor in travel time to ensure a well-paced journey. It is also important to allocate enough time at each stop to fully experience the local culture and attractions.

Budgeting is another key aspect to consider. Some destinations may have higher docking fees or require additional permits, so it is important to plan accordingly. Keep in mind that some areas offer more affordable options for provisioning and fueling, which can help manage costs.

One of the highlights of yacht chartering is indulging in local cuisine. Explore restaurants, markets, and street food vendors along your chosen route to savor the flavors of the region. Immerse yourself in the local culture by trying traditional dishes and experiencing the vibrant dining scene.

Please call or email Doug (our seasoned yacht travel specialist) today at (781) 679-1162 or email at [email protected] .

Respecting the Yacht and Its Facilities

Adhering to proper etiquette is essential when it comes to respecting the yacht and its facilities during your charter experience. Whether you’re a first-time charterer or a seasoned sailor, it’s important to be mindful of the maintenance expectations set by the yacht’s crew. This includes keeping the yacht clean and tidy, and reporting any damages or issues promptly.

When it comes to watersports etiquette, it’s crucial to be respectful of other guests and the marine environment. Avoid excessive noise and be mindful of speed limits and no-wake zones. Additionally, follow eco-friendly practices by not throwing any trash or waste overboard and using designated areas for fueling and waste disposal.

Proper use of onboard amenities is also important. Treat the yacht’s facilities with care and respect. Follow any guidelines provided by the crew for using the swimming pool, hot tub, or gym equipment. Take care not to damage or misuse any equipment or appliances.

Lastly, handling personal belongings is crucial to maintaining a seamless charter experience. Keep personal items organized and avoid leaving them in common areas. Use designated storage spaces and be mindful of others’ personal space.

Following Safety Protocols and Guidelines

• Ensure compliance with safety protocols and guidelines to maintain a secure and well-organized yacht charter experience. Safety is paramount when it comes to enjoying a yacht charter. To ensure a seamless experience, it is essential to follow all safety protocols and guidelines. Here are some key areas to focus on:
• Emergency procedures: Familiarize yourself with the emergency procedures onboard the yacht. Know the location of emergency exits, fire extinguishers, and first aid kits. In the event of an emergency, remain calm and follow the instructions of the crew.
• Evacuation protocols: Understand the evacuation protocols and know where the life rafts are located. Familiarize yourself with the procedures for launching and boarding the life rafts, should the need arise.
• Life jacket usage: Wear a life jacket whenever you are on the deck or participating in water activities . Ensure that the life jacket fits properly and is fastened securely.
• Fire safety measures: Follow all fire safety measures and guidelines provided by the crew. This includes not smoking in restricted areas and being cautious when using electrical equipment.
• Navigation rules: Observe the navigation rules and guidelines to maintain a safe environment for everyone on board. This includes respecting other vessels’ right of way, maintaining a safe distance, and adhering to speed limits.

Being Mindful of Noise Levels and Privacy

When it comes to yacht charter etiquette, it is important to be mindful of noise levels and respect the privacy of others on board. Cabin decorum plays a crucial role in creating a harmonious environment for everyone. Noise restrictions are often in place to ensure a peaceful experience for all passengers. It is essential to adhere to these guidelines and keep noise levels to a minimum, especially during quiet hours.

Respecting privacy boundaries is equally important. Remember that even though you may be sharing a yacht with others, everyone deserves their personal space. Avoid intruding on others’ cabins without permission, and be mindful of their need for solitude. If you need to discuss something important or have a gathering, consider using common areas instead of disturbing others in their private quarters.

To enhance privacy and minimize noise disruption, yacht charters often invest in soundproofing measures. These can include insulated walls and doors to minimize sound transmission between cabins. By being conscious of noise levels and respecting privacy boundaries, you contribute to a more enjoyable and seamless experience for all on board.

Proper Dining and Table Manners

To ensure a seamless yacht charter experience, it is crucial to practice proper dining and table manners, maintaining the same level of mindfulness and respect as demonstrated in previous subtopics. Dining on a yacht requires a certain level of etiquette to create an enjoyable atmosphere for all guests. Here are some key points to keep in mind:

• Seating arrangements: Follow the guidance of the crew when it comes to seating arrangements. Wait for the host or hostess to indicate where you should sit, and avoid switching seats without permission.
• Utensil usage: Start with the outermost utensils and work your way in as each course is served. Use the appropriate utensils for each dish, and remember to hold them properly.
• Napkin etiquette: Place your napkin on your lap as soon as you are seated. Use it to wipe your mouth and hands discreetly, and remember to place it neatly on the table when you leave.
• Proper use of glassware: Familiarize yourself with the different types of glassware and their purposes. Use the appropriate glass for each beverage, and hold it by the stem to avoid smudging the glass.
• Polite conversation topics: Engage in pleasant and light-hearted conversation. Avoid controversial or sensitive topics to maintain a harmonious atmosphere.

Tipping and Showing Appreciation to the Crew

Showing appreciation to the crew on a yacht charter is best done by generously tipping for their exceptional service. When it comes to gratuity expectations, it is customary to tip between 10-20% of the total charter cost. However, if the crew has gone above and beyond to ensure your comfort and enjoyment, it is perfectly acceptable to tip more.

In addition to monetary gratuity, there are other crew appreciation gestures that can show your gratitude. For example, taking the time to write a thank-you note or providing glowing feedback to the charter company can go a long way in recognizing their hard work.

Handling special requests is another area where the crew’s dedication and professionalism shine. Whether it’s arranging a surprise celebration, accommodating dietary restrictions, or organizing a special excursion, the crew’s ability to fulfill these requests with a smile is truly commendable.

Open and clear communication with the crew is crucial for a seamless experience. From discussing your preferences before the charter to addressing any concerns or needs during the trip, maintaining a respectful and friendly rapport with the crew ensures that they can provide you with the best possible service.

Lastly, recognizing exceptional service is important. If a crew member has gone above and beyond their duties, expressing your appreciation directly to them can make their day. It could be a simple compliment, a small gift, or even a handwritten note to show your gratitude for their outstanding efforts.

In the realm of yacht charters, adhering to proper etiquette is crucial for a seamless and enjoyable experience. By respecting the crew, following safety protocols, and understanding the importance of privacy, guests can create a harmonious environment onboard. Additionally, dressing appropriately, observing table manners, and showing appreciation through tipping are all essential aspects of yacht charter etiquette. By embracing these guidelines, guests can ensure a memorable and refined journey on the open seas.

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Use our quick contact form to give us the basics about what you’re looking for and we’ll send you ideas and pricing. Don’t worry if it’s not grand enough or should be scaled back; we’ll take care of that too. When you love the plan, we put it into action. All you have to do is show up and enjoy.

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