yacht service record book

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The Hidden Benefits of a Seaman’s Book

Claire Griffiths is  Dockwalk ’s contributing editor in the Mediterranean. She fled to the sunny south of France from Edinburgh, Scotland, UK. Claire has a background in journalism for national and regional UK press and a career in political and corporate PR prior to that. Claire’s hobbies include eating, sleeping and dancing at inopportune times. She tries to avoid sheer drops and Olympic bobsled runs. Email Claire at [email protected]

A Seaman’s Book is issued by a yacht’s flag authority and provides a record of service — and it's now more important than ever.

Rumors are rife within the industry that a Seaman’s Book can carry weight to back up or even replace visa applications or passports. But legally speaking these claims don’t hold much water; after all, a Seaman’s Book is not a travel document, it’s a record of career certification and experience.

But instances abound where a Seaman’s Book has helped people to get out of tight spots with the authorities. “Queen of Visa Applications” Laurence Thary, yacht agent at Logic Yachting Solutions, Monaco, insists a Seaman’s Book helps her when she is negotiating with the authorities. “Seaman’s Books are essential for crew who do not form part of the EU and they help our work enormously. In most cases, we are dealing with difficult or exceptional cases to try and help arrange visas, so all documentation you can lay your hands on is important.”

And the little book is now more important than ever, says Thary. ’I’m having a hard time when crew don’t have a Seaman’s Book, especially now with travel restrictions. In some circumstances, seamen are exempt from quarantine if they have their Seaman’s Book,“ with the exception of those arriving from red-listed areas such as South Africa, Brazil, Chile, India, Bahrain, Colombia, Costa Rica, and Uruguay.

What is a Seaman’s Book?

A Seaman’s Book is the common name for a Discharge Book or Service Book. They can be issued by the yacht’s flag authority for the purpose of proving onboard service, including a record of career certification and experience. The British Seamen’s Discharge Book (not to be confused with the now almost now obsolete Seamen’s Card) is the official MCA and Red Ensign Group log book, for which any British citizen (or any non-British citizen employed on a U.K.-flagged vessel) can apply.

“There is no strict policy for having a discharge book on board yachts as far as I know, but crew applying for certificates of competency must have a record of signing on and off the yacht,” explains Nick Salter of the Maritime and Coastguard Agency (MCA).  “This can be in the form of a Discharge Book or a Certificate of Discharge.”

The MCA also accepts other approved service record books, such as the Professional Yachtsmen’s Association (PYA) Service Record Book. Former PYA Administrator Bridget Featherby points out that, “The PYA Seaman’s Record Book is part of the PYA membership package and all certificates are sighted and stamped and all sea time testimonials verified and stamped — a procedure accepted by the MCA relinquishing the need to send testimonials to the MCA when applying for or revalidating a Certificate of Competency.”

Generally speaking, you do not need to apply for a new Seaman’s Book from a different shipping registry each time you change to a different flagged yacht, explains Ron Strathdee, principal surveyor in charge of standards at Isle of Man Shipping Register. “Many yacht crewmembers apply to us for an Isle of Man Discharge Book if they are joining one of our yachts and have never had one before. If they already have one issued by another flag state and the information relating to their sea service is available in English then we will accept that document instead.”

Do I Need a Seaman’s Book?

You will need a Seaman’s Book if you are a crewmember who works on a ship or large superyacht or a crewmember employed on a registered ship or large yacht.

How Do I Get a Seaman’s Book?

To obtain a Seaman’s Book you will need to submit an application, the process of which can vary depending on the yacht’s flag authority, along with copies of your STCW, ENG1 Medical certificates and Certificate of Competency, a copy of your passport, and any other relevant qualifications.

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Digital Service Record Books

August 12th 2021

2021 brought many new initiatives and one that is certainly relevant to our industry is the Professional Yachting Association’s (PYA) Digital Service Record Book (D-SRB). The great news is that over 1,000 Digital Service Record Books have been issued since their introduction in February, posting out to more than 60 countries worldwide! The D-SRB is available to all members and yacht crew who require validation of sea service time. The initiative brings a huge increase in speed, efficiency and accuracy of recording sea time and applying for NoEs, CoCs and other certifications. Crew are able to upload key information into their online profile and visualise their verified sea-time and qualifications with the D-SRB – anywhere, at any time.

Should you join the PYA?

We are often asked whether joining the PYA is a good idea. We think so! The organisation is a non-profit and exists purely to represent the interests of professional yacht crew around the world. It was the PYA that created the Yacht Rating Training Record Book, leading to Yacht Rating certification; ensured the accreditation of non-mandatory courses such as IT, Leadership and Management and selected interior courses. Ran a study on cabin size to ensure your comfort; developed the GUEST programme to ensure acceptance of interior training worldwide. The PYA is actively participating in the improvement of navigation at sea through it’s recognition by the International Hydrographic Organisation; they also signed a collaborative agreement with World Chefs Society to offer recognition to yacht chefs … this is just a brief overview of some achievements! The bigger the association, the bigger our collective voice. #yachtcrew #crewlife #pya #superyachtcrew

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Frequently asked questions Crew Training

Do i need stcw basic safety training to get a job, which parts of my stcw need refreshing, i have got my yachtmaster and want to do oow. which course should i do first, i have lost my certificates, what can i do, how do i register on the sv route, what is the difference between psa & pdsd, how do i apply for a yacht rating, how long are my certificates valid for, when do my medical certificates run out, how do i revalidate an mca certificate of competency (coc), how do i revalidate my gmdss after 5 years, how do i revalidate the commercial endorsement on my rya certificate, how do i download mca application forms, how long is my notice of eligibility (noe) valid for, can i work on british flag vessels with a coc issued by another country, how do i apply for a flag state endorsement, how can i contact the mca, who can issue me a eng1 medical certificate, how do i apply for a british seaman’s discharge book, how long before i can do a resit after a "fail" result, how do i fill in my oow training record book, how do i verify my sea time, am i exempt from the sv workshop skills training, i have an iyt master of yachts 200gt - can i do the rya ocean theory course, will my online food hygiene certificate be accepted.

Yes! You will not get a job on a charter yacht without a STCW basic safety training, and it is required by the vast majority of private yachts. Any MCA coded yacht over 500gt will require all crew to hold a STCW basic safety training certificate.

Unfortunately, there are some training providers that issue STCW basic training certificates with expiry dates even though the qualification doesn’t technically expire. The new regulations are that the Fire Prevention & Fire Fighting module and the Personal Survival Techniques modules need revalidation. Elementary First Aid and PSSR do not actually expire or require revalidation though, and this is where the difficulty lies. If there is an expiry date on your Elementary First Aid and PSSR certificates (or on your STCW Basic Training certificate if all on one certificate), then were your vessel to have a control by the Port State authorities, this may well be an issue as officially speaking, the certificates look as if they are no longer valid. Therefore, many crew members in this position are choosing to take the complete STCW Basic Training again. In the end it is your choice whether to take the refreshers only or the full course again, but you may find some yacht management companies will enforce this. For the ’Updating Training’ for the STCW Basic Safety Training, we offer the Updated Proficiency in Fire Prevention and Fire Fighting and Personal Survival Techniques. As these two modules, A-VI/1-1.1 and A-VI/1-1.2, are the only two modules required to be updated by the STCW Manila Amendments. However, please note that if your First Aid and PSSR Certificates have expiry dates, they will be accepted by the MCA but, past that date, they may not be accepted by Flag State, Port State, Management companies or Insurance companies, so please check with your vessel if they have any issues.

We advise you to start with the Efficient Deckhand module as you need to hold this certificate for 18 months before you can apply for your NoE. You can then take the other courses in whichever order ou prefer. Please don’t forget your Training Record Book as this takes a minimum of 12 months to complete and cannot be backdated.

Please contact the training office you took your courses at and the Training Coordinators will be happy to help.

To register for the SV programme, please bring, or scan and send, the following documents to a Bluewater training centre : • Course completion certificates for MCA Approved Engine Course part 1 & part 2 • Valid Seafarer’s medical certificate (e.g. ENG1) • STCW basic safety training certificate (plus updated training certificates if required) • Proof of sea-time of at least 24 months service, including minimum 6 months actual sea service (this sea time MUST be verified by the PYA or Nautilus), and no more than 90 days in a shipyard. All is required to be accumulated in an engineering capacity. • Purchase an SV Second Engineer Training Record Book (€100 from a Bluewater training centre, this also includes the registration letter). • A passport-sized photo and a form of photo ID A member of the training team will check the above documents, and date and stamp your training record book accordingly. We will need to sight all elements before we can do this. Your date of registration is the date that we received all of your documents and enter this into the training record book. From this point, you can start to accumulate the remaining 11 months service required, 4 of which is actual sea-time, start the SV written modules (Marine Diesels, Operational Procedures, and Auxiliary Equipment part 1), complete the workshop as well as complete the tasks listed in the training record book. You cannot begin to have the tasks in the book signed off until you have registered onto the SV route.

Proficiency in Security Awareness (PSA) is required for every crew member on board ISPS-compliant vessels (which for yachts means every commercial yacht over 500 gross tonnes – approximately 50m+) and Proficiency in Designated Security Duties (PDSD) is for those who have security duties as outlined in the Ship’s Security Plan. We would strongly advise you go straight to Proficiency in Designated Security Duties (PDSD). This 1-day course includes the PSA syllabus and is the course many yacht crew would need if they have designated security duties on board. PSA and PDSD are available as e-learning courses or you can contact our training department for more information on the classroom schedules.

To obtain your Yacht Rating, please refer to MSN1862 Section 3 and Annexe B , then fill out form MSF4340 . You will need to show proof of 6 months’ yacht service, 2 months’ sea service and have a valid STCW and ENG1.

As of 1st January 2017, if your STCW basic safety training certificate is 5 years old or over, you must update your training for your certificate to remain valid. Specifically, this applies to the Proficiency in Fire Prevention and Fire Fighting and Proficiency in Personal Survival Techniques modules of your STCW basic safety training. This directive doesn’t apply to the other modules. You can update your training by completing the full STCW basic safety training course again, or by completing a refresher course. The refresher courses are called ‘Updated Proficiency in Fire Prevention and Fire Fighting and Personal Survival Techniques’ and we offer them at all our training centres. This directive also applies if you hold Proficiency in Advanced Fire Fighting and/or Proficiency in Advanced Sea Survival (OR Proficiency in Survival Craft and Rescue Boats (Other than Fast Rescue Boats)). We run refresher courses for both of these (note: we run the refresher for the Advanced Sea Survival, now known as the Proficiency in Survival Craft and Rescue Boats (Other than Fast Rescue Boats) RESTRICTED. For medical certificate validity, see the next question. All IAMI (deck) exam pass certificates last for 3 years from the date the examination took place. You must have sat your oral exam and have applied for your CoC before they expire. If you fail to apply for the CoC before your exam pass certificates expire, you would need to obtain a new exam pass certificate by resitting the exam only. If, however you fail the exam, you would be required to complete the full course again for another opportunity to take the exam. SQA (engineering) pass certificates last for 3 years, and you can retake the exam as many times as necessary to obtain an exam pass. On successful pass of an SQA exam, the exam pass certificate is valid for 3 years from the date the examination took place, during which you would need to apply for the appropriate CoC.

The Medical Care at Sea certificate is valid for 5 years, after which you would need to update your medical training. This can be done with a Medical Care at Sea course or an Updated Proficiency in Medical Care course. As Captain, or the designated medical person in charge, your medical certificates should always be in date. However, you do not need to send this certificate when you revalidate your MCA CoC. Elementary First Aid and Medical First Aid do not expire. The RYA requires a certificate of updated medical training within the last 5 years to revalidate a commercial endorsement. Please refer to the question ‘How do I revalidate the commercial endorsement on my RYA certificate?’ to find out how to revalidate a commercial endorsement.

Send the following to: MCA (Seafarer Training & Certification), Spring Place, 105 Commercial Road, Southampton, SO15 1EG, U.K. • application form MSF 4201 (to download the form, refer to the question ‘How do I download MCA application forms?’) • original certificate of competency • 2 x passport photos (One certified, the other with your name and date of birth) • sea service testimonials and discharge book, or PYA/Nautilus Service Record Book (indicating 12 months on board yacht service in the last five years or 3 months on board yacht service in the last 6 months). • Masters: If you do not submit a PYA/Nautilus Service Record Book then you must provide a company letter verifying at least 12 months of your sea service. • courier fee of £56.00 (EU) or £66.00 (Rest of the World) • Evidence of having completed the basic (and advanced if applicable) updated proficiency safety courses in the last 5 years • valid ENG1 medical certificate (or accepted equivalent) • deck officers only: GMDSS GOC/ROC (as applicable) • deck officers only: ECDIS certificate (if not supplied, you will receive a negative endorsement) • engineer officers only: High voltage course completion certificate (if not supplied you will receive a negative endorsement) Additional information can be found in MSN 1861(M)

Send the following scanned documents to [email protected] : • completed application form MSF 4354 • original GMDSS licence • proof of 12 months’ sea service (testimonials/log book) within the last 5 years • courier fee of £10.00 (UK), £20.00 (EU) or £30.00 (Rest of the World) • valid ENG1 medical certificate (or accepted equivalent)

Send the following to: Royal Yachting Association, RYA House, Ensign Way, Hamble, Southampton, SO31 4YA, U.K. Tel: +44 2380 604 100 • commercial endorsement revalidation form (can be obtained from the RYA website ) • original RYA certificate (Yachtmaster Offshore/Ocean, Powerboat Level 2, etc.) • 1 passport photo • valid ENG1 medical certificate (or accepted equivalent) • proof of sea-time (at least 150 days of actual sea service during the last 5 years) • Professional Practice and Responsibilities (PPR) online test or MCA issued deck CoC • fee of £35.00 (plus £25.00 for fast track service) • Elementary First Aid certificate from the last 5 years (or accepted medical equivalent)

On the UK government services website: www.gov.uk , use the large search box to find the relevant application code.

It is valid for 5 years or 3 years following successful completion of an oral exam. The examination pass certificates must be less than 3 years old for issue of the CoC.

Yes, the MCA recognises STCW endorsed certificates from other countries, provided that they have inspected and approved the training system in that country. You should check the MCA website for an updated list of countries currently recognised. If your country is recognised, you can apply for a Flag State Endorsement (formerly Certificate of Equivalent Competency (CEC)). The MCA should issue a Flag State Endorsement with the same limitations as the original certificate. Information on how to apply for a Flag State Endorsement can be found here .

Email scans of the following documents to [email protected] : • completed application form MSF 4203 • non-UK Certificate of Competency • deck officers only: GMDSS certificate • passport or discharge book • evidence of competency in English language (see the guidance notes in the application form for details on this) • 2 x passport photos (One certified, the other with your name and date of birth) • fee of £109 (UK), £129 (EU/EEA) or £139 (rest of the World)

Helpline: +44 2380 329 231. You don’t need to wait for the operator to ask your questions, you can just select 1 for Deck/GMDSS, select 2 for Engineering or Safe Manning, or select 3 for Certificates of Equivalent Competency. Alternatively, you can email the MCA on [email protected] , [email protected] , or [email protected] .

You can call any of the doctors below and try to get an appointment to see them whilst you are here in Antibes. For a full list of MCA approved ENG1 doctors for the UK please click HERE and for overseas doctors click HERE . Dr Christopher Besse 74 avenue de la Liberté, 2nd floor, 06220 Golfe Juan. Tel: +33 (0)6 47 45 22 88 Dr Jolanda Weerts (Norwegian approved but MCA accepted) 55 place de la Vignasse, 06560 Valbonne. Tel: +33 497 25 71 16, direct line: +33 492 92 13 84 Dr Bruno Lavagne “Le Vendome” C, 4 Chemin du Tanit, Juan Les Pins 06160. Tel: +33 493 67 03 07 Dr Simon Gordon 1913 Route de Cannes, 06560 Valbonne [email protected] In Spain you can go to; Dr Amit Bajpai British Medical Centre, Carrer ses Planas, 7, 07181 Palma Nova, Calvia, Mallorca, Tel: +34 971 683 511 - Email Dr Johanna Clark Club de Mar Medical, Carrer Les Rafaletes, 1A, Edificio Torremar B, Planta Primera, Local 2 IZQUIERDA, 07015 Palma de Mallorca, Tel: +34 971 703 391 - Email

Visit www.gov.uk and apply by post. It costs £55 to apply for a British seaman’s card and £55 to apply for a discharge book. You can also apply through the 24-hour premium service, that costs £105 for a British seaman’s card and £105 for a discharge book, or £160 for both. The form downloaded on the website explains how to pay and where to send your application. A seaman’s discharge book is a full record of a seaman’s career experience and certification. You need a discharge book if you are either: • a British citizen who works on ships or large yachts • not a British citizen but employed on a UK-registered ship or large yacht

For externally moderated OOW 3000gt and Master courses, you may resit the failed exam as soon as you can organise a date with your training provider. You must resit any failed exam within 12 months of sitting the original. If you fail a second time, you must retake the whole course before re-attempting the exam. For externally moderated Engineering courses, you are able to resit the exam as many times as necessary without having to retake the course, up to 3 years following the date of the course completion certificate.

Carefully! All tasks are to be completed and signed off by your Captain. None of the tasks should be signed off at the same time. If you are the Captain, you can sign the tasks off yourself, but the MCA will require, with your application for OOW 3000gt, a letter from someone higher up than yourself, i.e. owner, management company or PYA, explaining why you have self-assessed. TRBs should be filled in over a one to three year period. Dates must correspond to time on vessels, with corresponding testimonials. Don’t sign off tasks all on the same date. See page 89 of the Crew Training Manual for further details.

The PYA is authorised by the MCA, through the PYA ISO quality management standards, to verify sea service using the PYA Service Record Book (SRB). Your certificates and sea time (both present and retrospective experience) will be carefully checked and approved before being stamped into the SRB by the PYA.

You may be able to get an exemption if you have had workshop skills training in the past, such as for qualifying in a mechanical trade (diesel mechanic, fitter, etc.) They are not easy to get though and do require the previous training to have some marine content. If you think you might qualify, you should contact IAMI to apply for the exemption. If you are following the Alternative Route, you will still need to contact the MCA for a Letter of Initial Assessment, outlining your qualifications and sea time/yacht time.

Unfortunately, no, even though the MCA recognises both RYA and IYT qualifications, the RYA will not accept the IYT Yachtmaster Offshore as a pre-requisite for obtaining the RYA Yachtmaster Ocean Theory course. You would have to complete the IYT equivalent.

The MCA does not accept Food Safety certificates where the course has been delivered solely by computer-based training. If in any doubt, please consult MIN689 which has a list of accepted courses.

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The Moscow Contract Paperback – Import, July 1, 2005

• Print length 350 pages
• Language English
• Publisher Pen Press Publishers Ltd
• Publication date July 1, 2005
• ISBN-10 190520308X
• ISBN-13 978-1905203086
• See all details

Product details

• Publisher ‏ : ‎ Pen Press Publishers Ltd (July 1, 2005)
• Language ‏ : ‎ English
• Paperback ‏ : ‎ 350 pages
• ISBN-10 ‏ : ‎ 190520308X
• ISBN-13 ‏ : ‎ 978-1905203086
• Item Weight ‏ : ‎ 1.01 pounds

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The OOW 3000 Deck Training Record Book (TRB) is part of the requirements for the Officer of the Watch (Yachts) Certification – OOW 3000 (Y).

You need to have the tasks and duties signed off by your Captain to show that you have completed each one. 

It must be submitted to the MCA for the NOE application and to the examiner when you sit your oral examination.

The PYA recommends that you take at least one year to complete the tasks in the TRB. Full members can benefit from a free copy of the bound PYA TRB. To receive one, please contact [email protected]

It is also available for free to download on the MCA's website .

Engineers wanting to obtain the TRB for the SV Program, they must refer to the training providers and colleges offering SV courses.

Free with Full Membership

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OOW 3000 Deck Training Record Book

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